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Frequently Asked Questions

  • Can I choose vendors outside your Preferred Vendors list?
    Absolutely, we are a non-exclusive venue therefore you have the option to choose vendors outside of our Preferred Vendors page. There is a flat fee of $450 to bring in an outside vendor for planning, or catering. In addition to the one-time fee, any outside vendors will need to add our venue to their insurance policy for the day of your event.
  • Is a wedding planner required?
    Yes! A wedding planner is required for every ceremony at The Historic Wakefield Barn. You can either pick form our Preferred Vendors, bring in an outside planner, or work with our Day Of Event Coordinator.
  • When can the wedding party and vendors arrive to set up at the venue?
    Your wedding party and vendors alike can come set up on-site any time during your 12-hour rental. If your rental starts at 8:00am, that's when we will be on-site to greet you and unlock our venue.
  • When can I start decorating?
    You can start decorating the day of your event when your 12 hour rental period begins.
  • Are drinks the responsibility of the venue or me?
    All of the drinks for your event are the responsibility of the team at The Historic Wakefield Barn. Upon signing your contract, you will also get a BEO (Banquet Event Order) where your bar package will be listed as well as how many guests it is for.
  • What is the venue fee?
    Your venue fee is determined by three things: (1) the size of your party, (2) your desired day of the week, and (3) your desired month. Since there are multiple variables for our venue fee we like to give out a quote after an official tour.
  • Is there a required insurance policy for a venue rental?
    Yes! The Historic Wakefield Barn requires a purchase of liability insurance totaling $1,000,000 for the day of your event. This policy will name The Historic Wakefield Barn as an additional insured, and is typically around $100 - $150.
  • What is required for deposit?
    The deposit to officially book a rental is 50% of your venue rental fee, and $2,000 for your beverage cost upon signing our contract.
  • For payment, where do I make my checks to?
    Your check should be made out to 'The Horse Farm LLC', and be either delivered to the barn by hand, or be mailed the the address below. ‘421 Chapanoke Rd. #113 Raleigh NC 27603’
  • What is the Payment Schedule?
    The payment schedule for your venue rental fee is as follows: At time of signing: 50% of venue rental cost, plus $2000 for beverage 9 months prior to Event: 25% of remaining balance 3 months prior to Event: 25% of remaining balance 10 days prior to Event: remaining balance, in full Your BEO schedule will vary from the one listed above based on how far out your schedule your event / which Bar Package you choose.
  • Is there a discount if you pay in full, or with a Credit Card?
    There is no discount if you choose to pay your venue rental fee in full. If you choose to pay your fee with a credit card, there will be a 3% tax added to your payment. There is no additional tax when paying with a check.
  • What is the cancellation policy?
    Client must make all cancellations in writing to The Historic Wakefield Barn. Phone conversations and/or messages will not constitute a cancellation. In the event of a cancellation by the Client, Client forfeits all monies paid to The Historic Wakefield Barn, including Deposit and Payments (noted in "Rental Deposits and Payments"). If written notice of cancellation is received on or after the due date of agreed "Deposit and Payment Schedule" (9-month, 3-month and final payment), applicable payments are still due in full to The Historic Wakefield Barn. If Client cancels Event within 30 days of Event Date, Client will be responsible for 50% of the remaining balance noted in the BEO. Should it be necessary to secure the services of an attorney to collect the unpaid balance, Client shall be liable for all expenses of collection, including but not limited to court costs and attorney’s fees. Client recognizes that cancellation policy is not intended to be punitive, but reflects The Historic Wakefield Barn foregoing actual or potential business opportunities in reserving the venue for Client and diminished ability to rent the venue after Client cancellation.
  • Does our Venue Fee include linens?
    Our venue fee does not include linens, however we have off-white floor length linens, and napkins for rental, as well as Preferred Vendors who specialize in linen rentals.
  • Are tableware, cutlery, and glassware available?
    Glassware (water glasses, wine glasses, and rocks cocktail glasses) is included in your venue fee! Cutlery and tableware are available for in-house rental. Their use is determined by your catering company's policies.
  • Who sets up the ceremony and reception?
    The ceremony and reception are set up by a team that consists of our in-house staff, your catering company, and your wedding planning crew. The set up of the tables, chairs, and large linen is the responsibility of our team at The Historic Wakefield Barn. Your catering company is responsible for the set up of flatware, glassware, napkins, and any other dishes. Decorations are the responsibility of your planning crew, traditionally this crew is a mixure of your planner and your florist.
  • What decoration does the venue provide?
    The Historic Wakefield Barn provides the venue space, tables, and chairs for your event. We do not provide any additional decorations.
  • Are there any decoration restrictions?
    Nails, screws, staples, tape, gummed backing materials or penetrating items on the walls and other surfaces will not be permitted. Silly string, glitter, confetti, rice will not be permitted inside or outside of The Historic Wakefield Barn. Bubbles and sparklers will not be permitted inside of The Historic Wakefield Barn. Candles must be placed on a base and must be surrounded by a globe, hurricane glass or votive. No open flames are allowed. If tapered candles are used in the design, they may not be lit. Client agrees not to use these materials. In the event Client violates this agreement, any damage or costs of cleanup incurred by these materials will be at the cost of the Client. If any rented installations will be in place at the event (i.e., tent, dance floor, lighting), prior approval from ownership will need to be received for placement anywhere other than the Wakefield Barn patio. If hard goods (i.e., couches, tables, large decor items, etc.) are rented by Client or vendors for Event, Client is required to arrange drop off and pick up on Event date. If floral designer does not return to pick up rental items at end of Event, client is responsible for removal and/or disposal of all greenery, candles and floral. Cold sparks and other pyrotechnics are not allowed at the venues without prior venue approval.
  • Are there any photo or video restrictions?
    The Historic Wakefield Barn does not have any Photo or Video Restrictions, however is does have the right to use content created on site.
  • We can supply our own alcohol?
    All alcohol must be purchased by the venue. No outside alcohol is allowed.
  • Can the centerpiece contain candles?
    Absolutely! Candles must be placed on a base and must be surrounded by a globe, hurricane glass or votive. No open flames are allowed. If tapered candles are used in the design, they may not be lit. Client agrees not to use these materials. In the event Client violates this agreement, any damage or costs of cleanup incurred by these materials will be at the cost of the Client.
  • Is there a designated smoking area?
    Yes, outside next to the vendor drop off and pick up area there are multiple smoking areas.
  • Until what time can the music be played?
    Music needs to be completely off by 11:00pm due to neighborhood noise ordinance.
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Contact Us

Address

12617 Old Falls of Neuse Rd, Wake Forest, NC 27587

Contact

(919) 488 - 4244

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Opening Hours (appointment only)

Mon - Fri

9:00 am – 4:00 pm

Saturday

9:00 am – 3:00 pm

​Sunday

Closed

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